The September release of Adobe Digital Publishing Suite v32 includes a limit of 1,000 foliosAdobe Digital Publishing per account in the Folio Producer Server (not the Adobe Distribution Service) and a limit of 1,200 articles per folio. Exceeding the folio limit results in performance problems, and warnings are sent when an account reaches 600 folios.

For accounts that need to display more than 1,000 folios in their apps, Adobe has published a workaround that includes the use of sub-accounts. See the steps below. Note: There is not a workaround for the 1,200 articles per folio limit.

Using sub-accounts to display more than 1,000 folios in an app

To avoid including 1,000 or more folios in the same account on Folio Producer, create a separate account. Then, share the folios from the new account to the application account and publish them. Finally, unshare the folios.

  1. Create a delegate account that can act as a feeder to the existing application account. This sub-account does not need to have an Application role assigned to it. Only the main account requires an Application role.
  2. Create folios in the new sub-account.
  3. Sign in to the new account in Folio Producer. Use the Share command to share the folios from the sub-account to the main application account.
  4. Sign in to Folio Producer using the main application account, and publish the shared folios. The published folios are uploaded to the Adobe Distribution Service for use in the application account.
  5. After publishing the shared folios, unshare them using either of these methods:

Unshare from the sub-account From the sub-account, select the folio and unshare it with the publisher account. The folio is removed from the publisher account list of folios in the Folio Producer as well as in the Folio Builder panel. The publisher account still publishes the content.

Unshare from the publisher account From the publisher account the folio is shared with, select the folio in Folio Producer or the Folio Builder panel and then click the trash icon. Rather than deleting the folio, “trashing” the folio unshares it from the publisher account and removes it from the list of folios. It is still published, and you can still update the folio content in the sub-account that created it.

Updating a published unshared folio

If you shared a folio from a sub-account, published it, and then unshared it, you can update the folio by editing it and then sharing it again. When the updated folio is shared, the Folio Producer displays an Update button, allowing you to update the existing published folio in the Adobe Distribution Service.

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Note: Information contained in this post is current as of DPS v32. Visit the Technology for Publishing blog at for the latest info on Adobe software releases and functionality.

Posted by: Monica Murphy

Monica Murphy has worked in the publishing industry for over 30 years supporting publishing operations of various sizes. In her role as Technical Product Manager for Technology for Publishing, she shares her publishing application expertise supporting a broad range of publishing clients in InDesign best practices, cross-platform content workflows, and InDesign Template strategies. Her weekly tip and blog posts have a committed following in the InDesign community, and as a long-time participant in the InDesign pre-release community, she regularly analyzes and provides feedback for upcoming features. Monica manages the authoring and publication of Technology for Publishing’s handbooks on InDesign, InCopy, and other associated titles.