Article metadata is an important part of the Adobe Digital Publishing Solution workflow. Entries like Article Title and Abstract can be displayed on cards, Article Importance and Department can determine which articles are mapped to a card, and other options can affect the app behavior.

Here is a list of the article metadata fields with a brief description of each:

Article Name is used as an internal name for “navto” linking between articles. It needs to be a unique name within a project and can’t be changed once it has been created. Article Name is a required field. Note: It has a limit of 64 characters, must start and end with a letter or number, and can contain dots, dashes, and underscores.

Article Title is the display name of the article as it shows in the application. It has a maximum of 300 characters.

Article Short Title is an abbreviated version of the name to be used on devices that have a smaller screen and therefore can’t display the regular article title. It has a maximum of 200 characters.

Abstract is a short description of the article. It has a maximum of 1,000 characters.

Short Abstract is an abbreviated description for smaller screens. It has a maximum of 400 characters.

Author is the byline or author name for the story. It has a maximum of 100 characters.

Author URL is a hyperlink that can link to more information about the author. It has a maximum of 150 characters and must use the https:// or https:// format.

Hide from Browse Page is a checkbox that will set the article to not appear on a browse page. Hyperlinks can be used to access the article instead.

Department is a field for categorizing content, such as by subject area or season. Department can be used to filter content in article lists and is also used in Card Mapping Rules. It has a maximum of 50 characters.

Category is also a field for categorizing content but is more specific than department and may be a subsection of departments. Category is used in Card Mapping Rules. It has a maximum of 40 characters.

Keywords are individual words that can be entered to describe content. When entered, keywords must be separated by commas. Keywords Department can be used to filter content in the article lists. There is a maximum of 40 characters per keyword. When keywords are added, a block with the keyword is added below the entry line. An X on the block allows a keyword to be deleted.

Internal Keywords are descriptive words used for internal management of content and are not visible in the app.

Article Access sets whether content can be viewed without a subscription or purchase (entitlement), or sets whether content can be accessed up to a threshold point where a purchase is then required. Options are Metered, Free, or Protected.

Article Importance defines the priority of content with respect to how it is treated within the app. Options are Low, Normal, or High. Card Mapping Rules utilize Article Importance to determine where to place content. It is suggested that at least one article be set as high in order to optimize download priority for an app.

Bulk Editing of Metadata

In the DPS Portal, multiple content items, articles, banners, or collections can be selected and their metadata can be edited at one time. For example, keywords can be added to multiple articles, or a product ID can be applied to multiple collections.

DPS Batch edit

Note: Top-level collections cannot be edited using the batch editing feature.

Check out Adobe’s Article Metadata page for more information.

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Posted by: Monica Murphy

Monica Murphy has worked in the publishing industry for over 30 years supporting publishing operations of various sizes. In her role as Technical Product Manager for Technology for Publishing, she shares her publishing application expertise supporting a broad range of publishing clients in InDesign best practices, cross-platform content workflows, and InDesign Template strategies. Her weekly tip and blog posts have a committed following in the InDesign community, and as a long-time participant in the InDesign pre-release community, she regularly analyzes and provides feedback for upcoming features. Monica manages the authoring and publication of Technology for Publishing’s handbooks on InDesign, InCopy, and other associated titles.