If your collaborative workflow uses PDFs exported from InDesign as an editorial tool to review a document and send comments and corrections back to the InDesign user, you really need to try this new feature.

The Import PDF Comments feature will import the comments into the PDF Comments panel, where the InDesign user can manage the feedback. Sections in the document that contain comments will be highlighted when the comment is selected in the panel. Comments can then be easily reviewed and marked as resolved or unresolved.

Import comments

With the reviewed InDesign document open, do one of the following:

  • Choose File>Import PDF Comments.
  • Choose Window>PDF Comments and click Import PDF Comments.
  • Import additional comments from other PDFs with the first option or select Import PDF Comments from the PDF Comments panel menu.

Browse for the marked-up PDF and click Import comments. Comments are then imported into the PDF Comments panel.

PDF Comments panel overview

The PDF Comments panel displays the imported comments grouped together by page number. The following can be found on the PDF Comments panel:

Imported comments in the PDF Comments panel can be selected, which highlights them in the document, and then reviewed.

The following actions can take place in the PDF Comment panel:

Filter the comments Filter based on status (resolved or unresolved, mapped or unmapped), reviewer, type of comment, and PDF source.

Mark comments resolved Review individual comments and click the check mark to mark as resolved or again to change back to unresolved.

Accept changes When a comment is accepted, the change is made in the document. These changes are only for Strikethrough Text, Replace Text, and Insert Text comment types.

Delete a comment Removes the comment from the panel.

PDF Comment Types Supported in InDesign

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Posted by: Monica Murphy

Monica Murphy has worked in the publishing industry for over 30 years supporting publishing operations of various sizes. In her role as Technical Product Manager for Technology for Publishing, she shares her publishing application expertise supporting a broad range of publishing clients in InDesign best practices, cross-platform content workflows, and InDesign Template strategies. Her weekly tip and blog posts have a committed following in the InDesign community, and as a long-time participant in the InDesign pre-release community, she regularly analyzes and provides feedback for upcoming features. Monica manages the authoring and publication of Technology for Publishing’s handbooks on InDesign, InCopy, and other associated titles.